Project Flex Payment Terms and Documentation
Documentation required for vetting may include (depending on project structure):
- Project Award Letter – Where applicable, to confirm project scope and award details
- Signed EPC Contract – Where available, to establish the contractual framework and obligations
- Credit Terms Letter – Outlining your required payment terms, stipulated on a company letter head
- Sales Order – Detailing products, pricing, and delivery timelines (provided by the allocated sales executive)
- Purchase Order – Formal confirmation of goods required from your organisation
** Documentation requirements may vary depending on the nature and structure of the project. Our team will advise accordingly to ensure a complete and efficient vetting process.
Payment Terms
- Each project presents unique financial considerations. We are therefore open to structuring customized payment terms that align with your specific cash flow requirements, while ensuring the overall funding model remains feasible and sustainable for both parties.
- Our standard approach aligns payment milestones up to Material on Site (MOS). However, where commercially acceptable and subject to risk assessment, we may consider structuring payments against broader project milestones, provided these remain within acceptable credit and governance parameters.
- It is important to note that payments may not be withheld due to installation faults or site-related issues, as our scope is strictly limited to the supply of goods sold and delivered. We are not involved in installation or commissioning activities, and payment obligations remain linked to agreed supply milestones.
Important Notes
- The vetting process cannot commence until all required documents are received in complete and correct form.
- We acknowledge that document submission timelines may vary based on your internal processes and are prepared to accommodate them.
- Once received, our team will promptly initiate the vetting process and provide a comprehensive assessment and any necessary feedback.
Learn more
For any questions regarding the required documentation or the vetting process, please contact us directly.
Email: debtors@herholdts.co.za
